Flight Coordination Specialist
Description
Position Summary:
The Flight Coordination Specialist is responsible for managing and reviewing all Operational aspects of every Jet Linx booked flight.
Duties & Responsibilities:
- Act as primary point of contact for all JL Base Teams and Fleet Management teams on answering any operational questions and concerns.
- Review each booking assessing all operational aspects to include but not limited to runway/airport conditions, NOTAMS, curfews, facility amenities, any reservation requirements
- Obtain and confirm any airport reservations to include parking reservations or permits at private airports, for events and/or Arrival or Departure slots set by the FAA
- Coordinate with crew to plan efficient technical stops, customs clearances and aircraft logistics (de-icing, hangar rentals, etc.)
- Coordinate FBO assignments as needed and perform FBO notification day prior
- Day Prior review aircraft assignment (for both in fleet and out of fleet) and work with Fleet Management on any operational concerns due to aircraft, flight route, airport/FBO/runway restrictions, weather, etc.
- Work with appropriate department(s) on flight releases and distribute crew briefings
- Have a constant and updated understanding on any weather patterns major or minor that could impact any flights and communicate to appropriate teams
- Day of management of Daily Operations Review process, ensuring all day of open items are managed and complete
- Assist pilots in Flight Planning when needed
- Assist the fuel desk with any fuel purchases or tankering planning
- Complete all necessary checklists on a trip by trip basis
- Assist in housekeeping tasks to include verifying/auditing day prior flight logs
- Create OSA (Operations and Service Alert) when necessary
- Maintain solid understanding of peak travel times (Holidays, Mountain flow control, Super Bowl, etc.) and communicate with appropriate notice of any potential issues and plan
- Understand and be familiar with Jet Linx Emergency Response plan
- Understand and be familiar with Jet Linx Safety Management
- Regular and predictable on-sire attendance
- Demonstrate Jet Linx core values and “Supply the High” in all interactions
- Performs other duties as assigned
Knowledge, Skills, & Abilities:
- Ability to work as part of a close team as well as independently
- Familiarity with FAA Part 135 Regulations and general aviation flight operations
- Strong interpersonal communication skills
- Familiarity with FOS preferred
- Ability to effectively interact with all levels of the Company and its customers
- Strong attention to detail, organizational and time management skills
- Ability to maintain the confidentiality of sensitive information
- Self-motivated and independent problem-solving ability
- Ability to coordinate and work on multiple projects at once
- Ability to work with frequent changes in procedures, directions and outcomes
- Ability to work flexible, non-standard hours, weekends
Education and Work Experience:
- Bachelor’s degree or equivalent
- 1-3 years of aviation experience
- FAA certificate (Dispatcher, Flight/Ground Instructor, or Commercial Pilot) preferred
- Previous Part 135 with high volume and/or large fleet size
- Or a combination of training, education and experience equivalent to the standards listed above that provides the required knowledge, skills, and abilities
Physical Requirements:
- Majority of work is completed in a normal office work environment
- Communicate through verbal, written and electronic means
- Operate office equipment such as telephone, computer, printer, fax, postage meter, etc.
- Move up to 25 pounds on an infrequent basis
- Access filing cabinets, drawers and shelves of varying heights